We collect only personal information that is necessary for our functions and activities. Giving this information to us is optional, however, if you do not provide it we may not be able to contact you or give you access to certain services.

Generally, we try to collect personal information directly from you, however there are certain situations in which we may collect personal information about you from someone else. In either case, we will take reasonable steps to ensure that the informant is aware of the purposes for which the information is being collected.

The types of personal information that we may collect are:

1. Property details which may include Certificate of Title
2. Details pertaining to the Share Register including voting members
3. Records relating to business conducted with GWC
4. Personal records including Curriculum Vitaes (CVs)
5. Consultants’ and Contractors’ details including Tender applications and insurance details
6. Business Cards

In certain circumstances, we may collect sensitive information. We will collect this type of information only with your consent or otherwise in accordance with the law.

We will generally use and disclose your personal information for the purpose of maintaining and updating:

1. The GWC & Gascoyne Water Asset Mutual Co-operative Share Registers
2. The Customer Information Database (ET)
3. The Xero Account Software

We have also set up a Voluntary Register to help buyers and sellers of water to get in touch with one another. Registration is entirely voluntary and all buyers and sellers have access to the information in the Register via the website or upon request.

If we wish to disclose any personal information collected from you for reasons other than those mentioned above we will endeavour to obtain your consent before doing so. We may otherwise use or disclose your personal information where required or authorised by law, which may include emergency situations and assisting law enforcing agencies.